6/16/2023 0 Comments Project planner free templateFor example, the milestones can easily be changed and any calculations used for prioritization updated. No need to explain how the document is formatted.Ī template is always adaptable: Even a simple project plan template can adapt to suit your latest project. The template is standardized : As the project plan looks the same each time, it's easy for your team to understand. Just add the project details and get started quickly. It saves time: Once you've found a template that works for, you can roll it out across every project, avoiding the need to create a new document from scratch each time. In our view, a project plan template is a smarter way to work because: Simple download the template, input your project-specific detail, and get started.īut why do you need one? Can't you just open Excel or Word and go from there? What is a project plan template? And why do product managers need one?Ī free project plan template gives you all the benefits of a project plan, in a ready-made format. This enables you to report progress to your stakeholders, keeping them informed throughout the project. It is impossible to track progress without knowing where you are headed and what you are doing.Ī good project plan enables you to see what has been done and what must be done next. More often than not, internal budget approval takes time to come through, which ends up delaying your project. Without a comprehensive plan, you risk constantly asking your manager for further resources and extra budget. Importantly, you can avoid overloading people with too much work and build a happier team. With a comprehensive plan, you'll know how much to spend on equipment, what key skills you need and how you'll allocate these people to complete the key tasks in the project. ![]() You'll need employees, contractors, freelancers, or external help to complete the project. The simplest thing you'll need is physical equipment, such as technology, tools, or materials. Returning to our Project Management Institute statistics, we know that poor resource allocation is one of the most frequent causes of project failure.īy creating a detailed project plan, you can identify what you'll need before starting the project and secure stakeholder support for getting those resources. If stakeholders cannot understand how resources are being used, they might decide to reassign them elsewhere or give them tasks outside your project scope.īenefit 3: Greater control over resource planning If you do make changes, be sure to revisit the project plan and find a low-impact way to make the change.Īll work is scheduled and agreed upon: A project plan provides a clear view of what everyone in the project is doing. If it isn't added to the plan, the work doesn't get done, and the scope doesn't change. This helps stakeholders understand the compromises required to complete the project and discourages large changes later.Īny change is then controlled: With a project plan, you control changes to the project. ![]() The project requirements are clearly documented: By talking to your stakeholders at the start of the project, you can fully understand their needs and manage conflicts between them. If your project suffers from changing requirements, additional deliverables being added, or unwanted requests from stakeholders, you have scope creep.Īn effective project plan helps prevent scope creep in three vital ways: Underneath this, we could add further objectives and goals to help measure our progress towards stakeholder requirements.īi-weekly digest Sign up Benefit 2: Preventing scope creep This is a SMART objective: it’s specific, measurable, actionable, realistic, and time-specific. Launch a new airfocus website by the end of Q2, with the goal of increasing visitors by 25%. It's well worth spending ample time here, as 'inadequate vision of goals' leads to 37% of project failures.įor our new website project, a clear objective could be: This is a good starting point - it outlines what we're doing and why we're doing it.īut spend a little longer in the planning process and speak to key stakeholders in your organization to add extra detail and make the objective more measurable. For example, let's say we're building a new website for airfocus, intending to tell more people how great our software is. The best way to discover this is to write an objective for your project. With a properly constructed project plan, you'll gain a strategic view of the project and unlock a wide range of benefits: Benefit 1: Clear goals & objectivesīefore you start working on the smaller details of your project plan, you need to understand what the project is and why you are doing it.
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